The name of the Club shall
be Foothills Ladies Golf Club-18.
ARTICLE II, PURPOSE
The purpose of the
Foothills Ladies Golf Club-18 shall be to promote good fellowship, an interest
in golf, enable its members to enjoy organized competition, social activities,
and be a member of the Colorado Women’s Golf Association. The Club shall
maintain a uniform system of handicapping as set forth in the USGA Handicap
System and issue USGA Handicap Indexes to the members. The Club shall be a
This Club shall not be liable to any member, or
other person for any claim or damages arising out of its operation.
ARTICLE III, MEMBERSHIP
Section 1 Membership:The Club shall be limited to 95 regular
members. A waiting list shall be maintained if and when membership is
closed. Vacancies shall be filled from this list according to the
of the Foothills Women’s Golf Association, which includes Associates, Par 3, 9
Hole, and Executive Clubs.
of Foothill Parks and Recreation District.
Section 2 Type of
Member:There shall be two types of members: regular
members and associate members. Regular members are eligible to compete in
all competitions.Associate members have
their handicap maintained by the Club and are not eligible for any other
Section 3 Eligibility:Regular membership shall
be limited to any female person, 18 years or older, who is an amateur golfer
and has a 32.7 Handicap Index or less.
members must have a 32.7 index or less. If a new member does not have a
handicap, she will have two months from the time she joins to establish a 32.7
index and must end the season with a 32.7 index or less.
members as of the end of the league season shall retain their
membership. There will be no index requirements for current members.
Section 4 Responsibility:Membership applications
and dues shall be submitted to the Club by February 15.
must play at least 33% of the play days for the season in order to maintain
active membership andbe eligible for year-end awards. Attendance at the spring
meeting and playing in other scheduled events will counttoward the 33%
to the fall meeting, the Board shall meet to review
membership participation from the preceding season. Anyone who has
not met the minimum requirements or who has not demonstrated good and
sufficient reason for non-participation shall be informed in writing by the
Secretary that she has lost her active membership in the Club and may apply for
new membership the following year. Written extenuating circumstances
presented to the Board within 10 days from the date of the letter, shall be
considered. The Board shall decide to grant or deny continued active membership
on a case by case basis.
ARTICLE IV, DUES AND FINANCES
Section 1The Board of Directors
shall establish annual dues for both regular and associate members.
Section 2Annual dues shall be
payable by February 15 of the current year. Current members who do not
pay the annual dues on or before February 15 shall be assessed the new member
dues. Dues must be paid before members are eligible to play. No refunds shall
be given after the first play day of the season, unless approved by the Board
because of extenuating circumstances.
Section 3Yearly membership
expires on Dec. 31 of the current year.
Section 4Club membership dues
shall include the CWGA membership fee (which includes GHIN handicap fees), and
payment of dues entitles members to receive CWGA information and benefits.
Section 5Membership dues shall be
used to provide prize money, social functions, and other operating
expenses. The amount to be carried over to the following year shall be no
less than $350.00 and no more than $750.00.
Section 6Hole-in-One money shall
be accounted for and reported separately from the Club’s operating
monies. One dollar of each member’s dues shall be allocated to the hole-in-one
fund. It shall accumulate each year until there is a hole-in-one.
It shall be awarded at year’s end and divided by the number of women who have a hole-in-one during the current season.
Section 7Prior to the spring meeting,
the financial records shall be audited by an
individual appointed by the President.The Board shall approve the audit.
Section 8The fiscal year shall be
the same as the calendar year.
ARTICLE V, BOARD OF DIRECTORS
Section 1Officers:Officers of the Club shall be made up of the
following voting members: President, Vice President, Secretary, Treasurer,
Tournament Chair, Handicap Chair, and Tee Time Chair.
Section 2Eligibility:To be eligible to serve as a member of the
Board of Directors, a candidate shall be a regular member of the Club who has
met the membership eligibility requirements for one season.
Section 3Terms of Office:The elected Board members and Officers shall
serve for a term of one year or until their successors are elected and assume
office. No Board Member may serve more than 3 consecutive terms in
the same position. Elected Board members shall assume their positions
following the fall meeting when they are elected.
Section 4Vacancy in Office:In the case of a vacancy in the office of
President, the Vice President shall serve as President for the remainder of the
term. The Board of Directors shall fill a vacancy in any office other
Section 5Duties of Board of Directors:It shall be the duty of
the Board of Directors to interpret the intent of the bylaws in order to
promote the general aims of good sportsmanship and fellowship. The Board
shall appoint committees to conduct the following duties:social
activities, publicity, rules, and other committees as might be needed.
A.President.The President shall
preside over all meetings of the Club and Board of Directors. She shall
be an ex-officio member of all committees except the Nominating
Committee. She shall be the representative of the Club and attend
meetings of the Colorado Women’s Golf Association. The President shall be
authorized to sign checks if the Treasurer is unable to perform this
duty. The President and Treasurer shall prepare the annual budget. She
shall also have the authority to appoint any other committee deemed
necessary. She shall perform all acts incidental to her office.
B.Vice President.The Vice President shall perform all duties
of the President if the President is unable to do so. She shall be the
Membership Committee Chair and be responsible for maintaining the Club’s waiting list, if necessary.
C.Secretary.The Secretary shall
keep in permanent form an accurate record of all meetings of the Club and the
Board of Directors, and read, for approval, minutes from the previous
meeting. She shall handle all correspondence, and issue formal notice of
special meetings. She shall transfer complete records to her successor. She shall provide ballots for the fall elections.
D.Treasurer.The Treasurer shall be the
custodian of all Club funds held in the Club’s bank account. She shall be
authorized to sign checks for authorized expenses. The Treasurer shall
present a written statement of finances at all Club meetings. She shall
have the books ready for audit following the Fall Meeting. The Treasurer
and President shall present a budget for approval by the Board of Directors at
the first meeting of the newly elected Board. The Treasurer and President
shall both be authorized signatures on the bank account.
The Treasurer, at the
Board’s direction, shall deposit proceeds from special tournaments and/or
events in a special account, which shall be Board directed funds. These
funds shall not exceed $750 to be carried forward to the following years.
Chair.The Tournament Chair shall coordinate
all play days and major tournaments. She shall inform members of the tournaments
by posting information, and determining and posting winners. The Tournament Chair and the Tee Time Chair shall work together to post tee times
and monitor slow play. The Board of Directors shall approve tournament rules.
Chair.The Handicap Chair shall oversee the issuance
of handicaps in compliance with USGA Handicap System manual. She shall
ensure the Club members are educated on applicable topics of the USGA Handicap
System. The Handicap Chair must be a
certified handicap instructor.
Times Chair.The Tee Time Chair shall provide weekly tee
times and keep a record of pace of play. She shall have the authority to
impose fines for guideline infractions related to tee times.The Tee Time Chair and the Tournament Chair
shall work together to post tee times and monitor slow play.
completion of their term of office all officers shall provide all pertinent
data, information, and records to their successor.
Section 6 Board Meetings:
A.Meetings of the Board of Directors shall be
called by the President or any three Board Members with at least two days
notice to all Board Members of the time, place, and date.
B.The quorum of the Board of Directors shall be
more than 50% of the members.
ARTICLE VI, NOMINATIONS AND ELECTIONS
Section 1The Board of Directors
shall appoint a Nominating Committee composed of three members of the Club, other than Board members.
Section 2The Nominating Committee
shall nominate candidates for the offices and post the list of nomineesfour weeks before the election at the fall meeting.
Section 3Nominations may be made
from the floor provided the nominee meets all eligibility requirements, is present and gives consent.
Section 4Elections:At the fall meeting, the Nominating Committee
shall manage the election.The election
of Board of Directors shall be by ballot except when there is only one nominee
for a position, and then the vote may be by voice. A majority vote of the
members present shall be required for election. When no candidate receives a
majority vote, there shall be a re-balloting until one candidate receives a
majority of votes cast.
ARTICLE VII, MEETINGS
Section 1Club meetings shall be
held at a time and place set by the Board. The spring meeting and
orientation shall be held in April prior to the
first play day. The fall meeting shall be held in October for the purpose of electing the Board of Directors, presenting awards and any other business.
Section 2A quorum of the Board
shall consist of a majority. A quorum of the Club membership shall
consist of thirty percent (30%) for any regular or special meeting.
Section 3If a petition of
one-third of the members of the Club is presented in writing to the Secretary
of the Board requesting a special meeting, then the Secretary shall cause
notice to be given to all Club members of the meeting via email, web posting or
posting on the Club’s bulletin board. The meeting shall be held within
three (3) weeks of the date of receipt of the petition.
ARTICLE VIII, DISCIPLINARY
In the case of a written complaint
by a member in regards to violating Club rules, non-compliance with USGA Handicap System, the Rules of Golf, or any other golf related conduct, a
meeting shall be held by the Board of Directors at which time the member will
have the opportunity to present her defense. A unanimous vote of the Board of Directors shall be required to impose a reprimand or dismissal from
ARTICLE IX PARLIAMENTARY AUTHORITY
The rules contained in the current edition of
ROBERT’S RULES OF ORDER NEWLY REVISED shall govern the Club in all cases to
which they are applicable and in which they are not inconsistent with these
bylaws and any special rules of order the Club may adopt.
ARTICLE X AMENDMENT OF BYLAWS
These bylaws may be repealed or amended, or new
bylaws may be adopted by a two-thirds majority of returning members present at
the spring meeting and by a two-thirds majority at the fall meeting of the
Club. Notice of the proposed changes may be given to the members
by U.S. mail, e-mail, posting on the web page and /or by posting of the
bulletin board four (4) weeks in advance of the meeting.
the event of dissolution, all assets shall be assigned in accordance with
Section 501(c)(3) of the Internal Revenue Code.None of the Funds shall inure to the benefit of individual members.
These Bylaws were amended at a meeting of FLGC-18 members held
on October 15, 2015, at which a quorum was present.